Program & Agenda
Development
Program and agenda development define how your event performs. Every session, transition, and touchpoint should be intentional, aligned to your goals, and designed to keep your audience engaged from start to finish.
We build agendas with a strategic, experience-led approach, balancing content, pacing, and flow to ensure each moment has purpose. From executive sessions to large-scale general sessions, we structure programs that drive clarity, maintain energy, and deliver meaningful outcomes for both attendees and stakeholders.
From tightly run executive sessions to multi-day, multi-track programs.
Agenda Strategy & Development
General Session & Breakout Design
Program Integration & Transitions
Session & Content Structuring
Run of Show Development
Flow, Timing & Audience Experience
agenda & strategy development
session & content structuring
run of show development
general session & breakout design
flow, timing & audience experience
program integration & transitions
OUR CAPABILITIES
What We Do
MOX is equipped to manage the full scope of planning, production, and execution across every program.
From sourcing and contracting to logistics, production, and onsite delivery, we take ownership of every moving part. Our team operates with a disciplined, white-glove approach, ensuring each program runs smoothly, stays aligned, and is executed without gaps.
Speaker, Sponsor &
Stakeholder Management
Sponsor, speaker, and stakeholder management requires structure, clear communication, and consistent oversight. These relationships directly impact the success of the program and must be managed with precision from initial planning through onsite execution.
We coordinate all stakeholder groups with a proactive, detail-driven approach, ensuring expectations are aligned, deliverables are met, and communication remains consistent throughout. From sponsor fulfillment to speaker preparation and executive alignment, we manage the moving parts behind the scenes so the program runs smoothly and without disruption.
From high-touch executive stakeholders to large-scale sponsor programs.
Speaker Management & Coordination
Presentation & Content Coordination
On-site Speaker & Sponsor Support
Sponsor Management & Fulfillment
Stakeholder Alignment & Communication
Pre-Event Briefing & Preparation
speaker management & coordination
sponsor management & fulfillment
stakeholder alignment & communication
presentation content & coordination
pre-event briefing & preparation
onsite speaker & sponsor support
Production &
Technical Execution
Production and technical execution are what bring the program to life. Every cue, transition, and technical element must be precisely coordinated to ensure the experience runs seamlessly and without disruption.
We manage all production components with a structured approach, from technical planning and vendor coordination to onsite execution. By aligning production with the program strategy and maintaining complete control of timing and flow, we ensure every moment is delivered exactly as intended.
From single-room meetings to large-scale multi-track breakouts.
Production Planning & Technical Strategy
Vendor Coordination & Oversight
Rehearsals & Technical Run-Throughs
Audio Visual & Technical Management
Run of Show Execution & Stage Management
RFP Drafting and Partner Sourcing
production planning & tech strategy
av & technical coordination
run of show execution & state management
vendor coordination & oversight
rfp drafting and partner sourcing
rehearsals & technical run-throughs
Every corporate event is an opportunity for sparking meaningful connections that build human relationships and create brand value.
This isn't aspirational fluff. This is what we know to be true from 25+ years of doing this work.
Events are not logistics exercises—they're strategic investments in people, culture, and brand.
Excellence isn't determined by budget—it's determined by intelligence, anticipation, and care woven into every detail.
The difference between forgettable and extraordinary is never money—it's whether thoughtful design and strategic thinking show up.
Every detail shapes experience, and every experience shapes how people feel about your organization.
Experience Design & Guest Journey
Experience design and guest journey shape how your event is experienced from start to finish. Every element, from environment and branding to activations and transitions, should feel intentional, cohesive, and aligned with the goals of the program.
We design the guest experience holistically, integrating visual identity, physical environment, and interactive moments to create a seamless and engaging journey. By aligning creative elements with program flow and attendee movement, we ensure each touchpoint feels purposeful, connected, and thoughtfully executed.
From branded environments to interactive moments, every detail is considered.
Experience & Creative Direction
Activations & Interactive Experiences
Signage & Wayfinding Design
Design & Décor
Brand Integration & Visual Identity
Guest Journey & Touchpoint Planning
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experience & creative direction
design & decor strategy
brand integration & visual identity
activation & interactive experiences
guest journey & touchpoint planning
signage & wayfinding design
Budgeting & Financial Management
Budgeting and financial management are critical to the success of any program, requiring visibility, discipline, and ongoing oversight. Every decision impacts the overall investment and must be managed with intention from initial planning through final reconciliation.
We manage program finances with a transparent approach, building and maintaining detailed budgets, tracking spend in real time, and ensuring alignment across all stakeholders. By maintaining control at every stage, we help protect your investment while supporting informed decision-making throughout the planning process.
From initial budget development through final reconciliation and reporting.
Budget Development & Forecasting
Vendor Payment Management
Cost Optimization & Value Alignment
Ongoing Budget Management
Expense Tracking & Reconciliation
Financial Reporting & Transparency
budget development & forecasting
ongoing budget management
expense tracking and reconciliation
vendor payment management
financial reporting & transparency
cost optimization & value alignment
On-site Management and Execution
On-site management is where planning meets execution, and where every detail must come together seamlessly in real time. It requires constant oversight, quick decision-making, and the ability to adapt without disrupting the experience.
We lead onsite operations proactively, managing vendors, timelines, and team coordination while maintaining full visibility across the program. With contingency planning and emergency response protocols in place, we ensure the program runs smoothly, challenges are handled quickly, and the experience remains consistent from start to finish.
From day-of coordination to real-time problem solving and contingency management.
Onsite Program Management
Real-Time Issue Resolution
Attendee & Stakeholder Support
Vendor & Team Coordination
Run of Show Execution
Emergency Response Planning
onsite program management
vendor & team coordination
run of show execution
real-time issue resolution
emergency response planning
attendee & stakeholder support
What we do well.
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Liaise on overall strategy, key objectives, and implementation
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Planning and preparation
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Budget development, allocation and management
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Program implementation
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Install and setup
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Breakdown management and load out
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Full ROS oversight
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Space turnover between sessions
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Manage guest experience
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Venue scouting, site visits, and contracting
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Venue management and COI oversight
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Rooming List Management
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Security management and coordination
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Identification of optimal meeting and breakout spaces
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Capacity and amenity analysis
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Risk Management + Emergency Planning
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Vendor selection, coordination, and onsite management
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Vendor negotiations + payment remittance
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Registration website builds (Cvent)
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Attendee management and communication
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Onsite registration management
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App design and configuration
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Testing and Q&A
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Implementation and onsite support
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Sponsor prospectus development and packaging
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Sponsorship tiering and benefits structure
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Sponsor communication and fulfillment
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Deliverable tracking and onsite support
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Post-event reporting and visibility metrics
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Premiums, gifting, and custom packaging
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Concept and creation
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Decor and furniture sourcing
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Catering partner selection
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Menu curation and concept direction
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Food station floor plans and flow
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Venue liaison for alcohol service
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Catering staff management
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Catering rental needs
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Speaker sourcing
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Greenroom logistics
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Speaker preparation
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Cue-to-cue creation and coordination
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Live show calling and stage management
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A/V Management
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ROS and agenda development
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Asset collection and presentation management
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Tech and speaker rehearsals
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Entertainment scouting, pricing, and coordination
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Onsite talent management
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Tech and hospitality rider fulfillment
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Greenroom oversight
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Air and ground travel coordination
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Transportation manifest creation and management
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Attendee communication and movement planning
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Shuttle scheduling, routing, and onsite flow oversight
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Exhibit hall coordination and layout planning
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Vendor booth management and communication
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Exhibitor guidelines and compliance oversight
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Asset tracking and shipping coordination
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Scheduling for load in, setup, and strike
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Coordination of exhibitor services such as power, internet, furniture, and rigging
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On-site support for exhibitors throughout the event
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Traffic flow planning and attendee engagement strategy
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Centralized point of contact for all vendor and exhibitor needs
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Comprehensive Capabilities
More layers of planning, coordination, and support that ensure every detail is accounted for and every experience runs seamlessly.
Exhibitor and Vendor Management
Air and Ground Travel Coordination
Gifting and Amenities
VIP and Executive Services
Shipping and Logistics Coordination
Off-site and Dine-Around Planning
Team Building and Activities
Permitting and Compliance
Venue Sourcing
& Contracting
The right venue shapes both the experience and the overall program investment.
We manage venue sourcing and contracting with a strategic, detail-driven approach, identifying properties that align with your goals while negotiating terms that protect your budget and set the program up for success from the start.
From multi-property programs to single-destination meetings.
Location Scouting & Venue Sourcing
Space Planning & Meeting Flow
Rooming List Management
RFP Strategy & Management
Negotiation & Contract Strategy
Food & Beverage Management
location scouting & venue identification
negotiation and contract strategy
rfp strategy and management
food and beverage strategy
space planning and meeting flow
rooming list management
Registration and Attendee Management
Registration and attendee management set the tone for the entire program. It is often the first interaction your audience has with the experience, and it needs to be seamless, intuitive, and reflective of the level of execution they can expect onsite.
We manage the full registration lifecycle with a structured, detail-driven approach, from platform selection and build to communication strategy and onsite execution. Every touchpoint is designed to create clarity, reduce friction, and ensure both planners and attendees have complete confidence in the process from start to finish.
From complex multi-path registration flows to streamlined, simple experiences.
Registration Website Design & Build
Rooming List & Travel Coordination
Attendee Tracking & Communication
Mobile App
Build & Implementation
Data Management & Reporting
Onsite Check-In & Badge Printing
Registration website design & build
attendee tracking & communication
mobile app build & implementation
onsite check-in & badge printing
data management & reporting
rooming list & travel coordination